Effective Date: [12/1/2025]
This Privacy Notice and Notice at Collection ("Notice") explains what personal information Hendrick Automotive Group, Hendrick Autoguard, Inc. and their respective operating groups, subsidiaries and affiliates (collectively, the "Company") collect and use about individuals who apply to work with the Company to fulfill our obligations as set forth herein. Certain terms used in this Notice shall have the meanings given to them in the California Consumer Privacy Act of 2018 ("CCPA").
We do not:
Job applicants with disabilities may access this notice in an alternative format by contacting CaliforniaHR@hendrickauto.com or 972-632-6776.
Depending on the nature of your interactions with us, during the 12-month period prior to the effective date of this Notice, we may have collected the below categories of personal information relating to you: (i) directly from you; (ii) automatically and indirectly from you, such as through logging and analytics tools, cookies, pixel tags, and other similar technologies on our websites and information technology systems and equipment; and (iii) from you, such as through job applicant references and our service providers and business partners involved in our employment, benefits, and retention processes. We collect, use, and disclose (and may have collected, used, and disclosed during the 12-month period prior to the effective date of this Notice) personal information for the purposes and to the categories of third parties identified below.
| CATEGORIES OF PERSONAL INFORMATION WE COLLECT, USE, AND DISCLOSE | BUSINESS OR COMMERCIAL PURPOSES FOR COLLECTING, USING, AND DISCLOSING THE PERSONAL INFORMATION | RETENTION PERIOD FOR THE PERSONAL INFORMATION | CATEGORIES OF THIRD PARTIES WITH WHICH WE SHARE THE PERSONAL INFORMATION |
|---|---|---|---|
| Identifiers such as a real name, alias, postal address, email address. | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers and background check service providers, former employers, references you provide, applicable law enforcement and government agencies, former employers, healthcare professionals, and drug testing laboratory personnel, to other third parties such as in response to legal process or other legal reporting requirements. |
| Demographic data , including protected categories under California or Federal law, and categories of personal information described in Cal. Civ. Code § 1798.80(e) such as military or veteran status, signature, or medical information (to the extent you provide this information voluntarily or as permitted/required by law). | Recruit and hire the best-qualified applicants; workplace operations, management, and planning; comply with our legal and contractual requirements; administer our Equal Opportunity and Fair Hiring initiatives; and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers, and applicable government agencies, to other third parties such as in response to legal process or other legal reporting requirements. |
| Biometric Information, such as fingerprints, voice prints, retinal scans, facial recognition,
hand geometry, and the like.
NOT COLLECTED |
N/A | N/A | N/A |
| Internet or other electronic network activity information, such as login credentials for our applicant systems, browsing history on our careers website, device and connectivity information used to access our online platforms, and technical information related to remote video interviews (e.g., IP address, device type, browser, or meeting log data). This may include transcripts or summaries generated by video interview platforms. | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers, and applicable government agencies, to other third parties such as in response to legal process or other legal reporting requirements. |
| Geolocation information, such as the time and approximate location associated with accessing our online applicant systems or visiting our offices or stores for interviews. | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers, and applicable government agencies, to other third parties such as in response to legal process or other legal reporting requirements. |
| Audio, electronic, visual, thermal, or similar information, such as video footage from security cameras when visiting our offices or stores, recordings or transcripts of virtual interviews (including transcriptions generated by platforms such as Microsoft Teams or similar services), or health and safety screening information (e.g., temperature checks, if applicable). | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers, and applicable government agencies, to other third parties such as in response to legal process or other legal reporting requirements. |
| Professional or employment-related informationsuch as job preference and work availability; qualifications; employment history and experience; military service; reference and background check information, including relevant criminal history; pre-employment test results; post-offer drug test results; and information provided by you during the interview and hiring process | Recruit and hire the best-qualified applicants, identification verification, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers and background check service providers, applicable law enforcement and governmental agencies, your former employers, and references you provide, to other third parties such as in response to legal process or other legal reporting requirements. |
| Education informationrelevant to the job | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment and background check service providers, applicable law enforcement and governmental agencies, your former employers, and references you provide, to other third parties such as in response to legal process or other legal reporting requirements. |
| Inferencesdrawn from the personal information collected to determine your abilities and aptitude | Recruit and hire the best-qualified applicants, identification verification, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment service providers, to other third parties such as in response to legal process or other legal reporting requirements. |
| Other information you choose to provide | Recruit and hire the best-qualified applicants, workplace operations, management, and planning, comply with our legal and contractual requirements, and to establish, exercise our legal and contractual rights | As long as necessary to fulfill the purposes for the collection. Generally, personal information is retained for the duration of our hiring process or continuing relationship with you, plus any legally required record or data retention period and/or any period of time necessary to exercise our legal rights | Service providers, including our recruitment and background check service providers, applicable law enforcement and governmental agencies, your former employers, and references you provide, to other third parties such as in response to legal process or other legal reporting requirements. |
We may collect certain categories that may be considered "sensitive personal information" under applicable laws, but we do not collect or process this information for the purpose of inferring characteristics about you. By providing us with personal information, you agree that you are authorized to provide us with such information. Where information you are providing pertains to someone else, such as a job reference, you acknowledge that you are required to inform them of the contents of this Notice.
As a California resident, you have the following privacy rights regarding your personal information:
You can exercise your privacy rights by submitting a request to us by emailing us at: CaliforniaHR@hendrickauto.com or calling us at: 972-632-6776 or asking our Human Resources department for a written request form. To protect the security of your personal information, we will verify your identity and may require you to provide us with identifying information for you such as personal email address, personal telephone number, employee identification number, and/or other information that we can match with the personal information we have collected about you to verify your identity.
You may use an authorized agent to request access to or deletion of your personal information. We will require your authorized agent to provide us with proof of authorization in the form of either (1) a power of attorney authorizing the authorized agent to act on your behalf or (2) your written authorization permitting the authorized agent to request access to your personal information on your behalf. Further, we will require you or your authorized agent to provide us with identifying information to verify your identity. We may also require you to either verify your own identity directly with us or directly confirm with us that you provided the authorized agent permission to submit the request. We will respond to requests as required by applicable law. We may deny a request if we cannot verify identity or if the law otherwise permits. We will maintain a record of your request and our response for 24 months.
We may update this Notice to reflect the changes in our privacy practices at any time and without prior notice to you. When we do so, we will update the Effective Date above. We encourage you to periodically review this Notice for the latest information on our privacy practices.
If you have any questions or concerns regarding this Privacy Notice, the Company’s Privacy Policy or the collection of your personal information, please contact: CaliforniaHR@hendrickauto.com